By agreeing to work with, travel with or have a proposal made by AEA, you agree to the following terms:
Academic Experiences Abroad
ASSUMPTION OF RISK, LIABILITY RELEASE & CODES OF CONDUCT
TERMS
Travel Program (“Program”)
Academic Experiences Abroad, LLC (“Company”)
Please carefully read and make sure you understand all provisions of this Agreement before joining an AEA program. This is a legally binding document and you are releasing certain rights by agreeing to travel with AEA.
If You will be a minor (under 18) during any portion of this Program, both You and a consenting parent or guardian must sign a version of this form. If You have any questions, please direct them to Team@aeastudyabroad.com.
PART 1: ASSUMPTION OF RISK
1. I have voluntarily applied to participate in this study abroad Program through my Educational Institution or independently. I understand and acknowledge that there are certain inherent risks associated with the Program and domestic/international travel that may result in property damage, serious personal injury, illness, and/or death, and that these risks cannot be avoided or eliminated altogether. I further acknowledge and agree that during my participation in the Program, I may subject myself to certain risks over which Company and its agents have no control. I have made my own investigation into the Program itinerary and the cities and countries I will be traveling and am willing to accept all risks associated with this Program and domestic and international travel, including but not limited to: forces of nature; terrorism; civil, political, and social unrest; war; accidents; traffic and transportation risks, including land vehicles, boats, and aircraft. I also assume risks associated with criminal behavior or negligence by others; differing social, cultural, and national laws; exposure to contaminated food; normal health problems; altitude sickness; COVID-19, safety and maintenance of buildings; physical exertion; and alcohol consumption, knowing that access to evacuation and/or suitable medical supplies and support may not be readily available. I understand that there may be other risks associated with this Program that are not known or reasonably foreseeable. By signing below, I knowingly and voluntarily accept all of the risks associated with this Program, both known and unknown, and expressly assume full personal and financial responsibility for my participation in this Program.
PART 2: DISCHARGE AND LIABILITY RELEASE
In full appreciation of the dangers and risks associated with the Program and international travel, I release and discharge the Company and its insurers, officers, managers, members, employees, and contractors (its “agents”), from all actions, claims, demands, damages, and liability that might arise from the Program and my participation in it, except for liability arising out of the negligence or willful misconduct of the Company or its agents. I agree that this release will be legally binding upon myself, my heirs, successors, assigns, and legal representatives; it being my intention to fully assume all risk of travel and to release the Company from any and all liabilities associated with the Program, except for liabilities arising out of the negligence or willful misconduct of the Company or its agents.
PART 3: INDEMNITY AND HOLD HARMLESS
I, on behalf of myself, my personal representative, conservator, guardian, heirs, executors, administrators, agents, and assigns, agree to hold harmless, defend, and indemnify the Company, its members, managers, owners, employees, and agents from and against any and all liabilities, including claims, damages, judgments, lawsuits, and attorney fees arising from any property damage, injury, or death I may suffer as a result of my participation in the Program, provided, however, this provision shall not exempt the Company from liability based upon its own negligence or willful misconduct.
PART 4: CODE OF CONDUCT AND CONDITIONS FOR PARTICIPATION
4. I agree to familiarize myself with and adhere to the laws of states and/or countries in which I am a visitor/student. I understand that I must be sensitive to the host culture and agree to dress and behave appropriately.
5. I am aware that if I intentionally or irresponsibly separate from the group’s planned activities on my own accord, I am on my own, am solely responsible for my well-being, and will hold harmless the Company for any unfortunate circumstances that should arise during that time.
6. I agree to provide the Company with any medical, health, and/or dietary issues/history/physical limitations/needs that I have so that the Company and its agents are best prepared to handle any such circumstances that might arise.
7. I agree not to drink alcohol if I am under the age limit and/or if my Educational Institution, faculty leader, or other leader prohibits the consumption of alcohol.
8. I authorize the Company and its agents to contact my Educational Institution, or my spouse, partner, parents, or a guardian, if applicable, in connection with my general welfare abroad if necessary.
9. I understand that I cannot expect and may not receive the same medical/health accommodations abroad that I normally enjoy while in my home country.
10. I release and hold harmless the Company with regard to any financial obligations or liabilities that I personally incur.
11. I agree to comply with the rules, standards, and instructions for my behavior as stated at my Educational Institution and all host institutions.
12. The Company disallows all participants from operating vehicles or participating in high-risk sports and activities.
13. I consent to the Company using images of myself for publicity or marketing purposes.
14. I understand that the Company cannot control the acts or omissions of any host institution, transportation carrier, or service provider involved in the Program.
15. I am responsible for carrying my own luggage and any excess fees or charges related to flights.
16. I agree to fill out the Evaluation Form at the end of this Program.
17. I understand that there will be challenges such as unfamiliar food, heat, language barriers, and culture shock.
PART 5: PANDEMIC-RELATED AGREEMENT IF APPLICABLE
18. I must bring my own ample supply of masks for my personal use.
19. I will abide by COVID-19 measures required by the destination country.
20. If I contract COVID-19 while traveling, I am responsible for all additional costs incurred.
21. I will provide proof of my COVID-19 vaccination when requested.
22. If required, I will provide evidence of illness and recovery.
PART 6: AGREEMENT & RELEASE
I have read and understand the terms and conditions set in this agreement, including the release in Part 1, paragraph 1, and I understand that these terms constitute my agreement with the Company. This agreement is effective upon my admission to the Program. By signing below, I understand that the laws of the USA govern this agreement, and I agree that any claim must be filed in a US court.